February 14, 2024

Improve Your Business with Microsoft Copilot

Managed IT Services


Minutes to read

Do you ever feel overwhelmed by the amount of work you have to do? Do you ever struggle with writing clear, accurate, and engaging documents? Do you ever wish you had an assistant that could help you with your writing tasks?

If you answered yes to any of these questions, you might benefit from Copilot for Microsoft 365, a new feature that helps you create, edit, and share documents easily and smartly.

Let’s look at how Copilot can help you work faster and smarter, plus how you can get started using this revolutionary tool.

What is Copilot?

Copilot is a Microsoft tool that uses artificial intelligence (AI) to help with your work. It can help find information, write emails, and organize work more efficiently. It's like having a personal assistant that can help with tasks and make work easier.

How Does Copilot Compare to Other AI Tools?

Copilot uses GPT-4, an AI that uses natural language processing to create. Similarly, Chat-GPT Plus users can access GPT-4 capabilities.

Both Copilot and ChatGPT Plus leverage extensive datasets to learn patterns and generate responses. They can handle real-time and up-to-date information better, enabling them to provide more relevant responses in dynamic contexts.

The main difference is that Copilot stays contained in users’ Microsoft 365 environment and within the security fences set by user permission. It connects all the information in the user's accessible cloud via Microsoft Graph and can connect data from all sources within the user's access ability.

How Can Copilot Help My Work?

Reduce the time and effort required to create documents.

Copilot generates content based on what you enter – like a topic, a keyword, a sentence, or a question. You can also use Copilot to edit and improve your existing documents by asking it to rephrase, summarize, or expand on certain parts.

Copilot can also suggest useful information, data, and sources to make your content richer and stronger.

Improve the quality and clarity of your writing.

Copilot can help you avoid common mistakes – like spelling, grammar, punctuation, and syntax. It can help you improve your style, tone, and voice by suggesting clearer, more accurate, and engaging words or phrases.

Copilot can adapt your writing to different audiences, purposes, and formats by giving you different options and feedback.

Enhance your creativity and innovation.

Copilot can help you generate new ideas, perspectives, and insights by showing you different and relevant content from various sources and domains. It can help you explore different scenarios and outcomes by creating what-if and if-then sentences.

Copilot can also help you spark your curiosity and learning by providing links, references, and explanations for the content it creates.

Facilitate your collaboration and communication.

Copilot can help you share your documents with your teams and stakeholders by allowing you to easily export, upload, or email your files. It facilitates feedback by letting you comment, annotate, or rate your documents.

Copilot can also help you coordinate and align your work by letting you sync, track, and update your documents across different devices and platforms.

Empower your teams and stakeholders.

Copilot can help you delegate and distribute your work by letting you assign tasks, roles, and permissions to your teams and stakeholders. It helps you support your teams and stakeholders by giving them guidance, tips, and best practices for creating and editing documents.

Copilot also can recognize and celebrate your team’s achievements, contributions, and feedback.

Amplify your vision and mission.

Copilot can help you communicate and spread your vision and mission by helping you create persuasive documents that showcase your goals, values, and strategies.

It can also help you influence and persuade your audiences by tailoring and customizing your documents to their needs, interests, and expectations. Copilot also helps you measure and evaluate your impact by giving you analytics, insights, and recommendations for your documents.

How Can I Get Started with Copilot?

To get started with Copilot, you must have a Microsoft 365 subscription and account. You can access Copilot from any device, browser, or even your favorite Microsoft 365 apps, like Word, PowerPoint, Outlook, or Teams. You can also download the Copilot app for mobile devices.

Copilot does require an add-on license that costs $30 per month, but if used properly, it can be a force multiplier, and a user can gain hours of efficiency or productivity.  

Copilot is a good fit for anyone who uses Microsoft 365 and wants to improve their productivity, organization, and efficiency. It's like having a personal assistant to help you with your tasks and make your or your staff’s work easier.

Copilot is not a one-size-fits-all solution, but if you’d like to have a conversation about whether it can benefit your business, talk to our Managed IT experts.

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